Business email templates that sound natural.
Copy a template, replace the details in [brackets], then paste your version into the editor below. It fixes anything that still sounds translated and shows every change — so the email reads like you wrote it in fluent English.
- 10 copy-ready templates
- Free editor for your version
- No sign-up needed
10 templates for everyday work emails
Replace the [brackets] with your details. Keep emails short — most are read on a phone.
Following up after no reply
A week has passed and you need an answer.
Subject: Following up: [topic]
Hi [Name], I wanted to follow up on my email from [day] about [topic]. Could you let me know [what you need] by [date]? Thanks, [Your name]
Requesting a meeting
You need time with someone outside your team.
Subject: Quick call about [topic]?
Hi [Name], Could we find 20 minutes this week to talk about [topic]? I'm free [day/time] or [day/time] — happy to work around your schedule. Best, [Your name]
Reporting a delay
Something will be late and the other person needs to plan.
Subject: Update on [project]: new date [date]
Hi [Name], I wanted to let you know that [deliverable] will be delayed until [date] because [short reason]. I'll send it by [date] at the latest. Sorry for the inconvenience, [Your name]
Polite payment reminder
An invoice is overdue and you want to stay on good terms.
Subject: Reminder: invoice [number] due [date]
Hi [Name], Just a friendly reminder that invoice [number] for [amount] was due on [date]. Could you let me know when we can expect payment? Thank you, [Your name]
Saying no politely
You can't take on a request but want to stay helpful.
Subject: Re: [topic]
Hi [Name], Thanks for thinking of me. Unfortunately, I can't take this on right now because [short reason]. [Optional: Could [colleague] help, or could we revisit it in [month]?] Best, [Your name]
Asking for clarification
Instructions are unclear and guessing would be risky.
Subject: Question about [topic]
Hi [Name], Before I start on [task], could you clarify one thing? [Your question.] I want to make sure I get it right the first time. Thanks, [Your name]
Introducing yourself
You're the new contact for a client or team.
Subject: Introduction: [your name], [your role]
Hi [Name], I'm [your name], the new [role] at [company]. I'll be your main contact for [area] from now on. Please feel free to reach out with any questions — I'm looking forward to working with you. Best regards, [Your name]
Thank you after a meeting
Same day, to confirm what was agreed.
Subject: Thanks for today — next steps
Hi [Name], Thank you for your time today. As agreed, I'll [your action] by [date], and you'll [their action]. Let me know if I missed anything. Best, [Your name]
Rescheduling a meeting
You can't make a meeting you already accepted.
Subject: Can we move our [day] meeting?
Hi [Name], Something has come up and I can't make our meeting on [day] at [time]. Would [new day/time] or [new day/time] work for you instead? Sorry for the change, [Your name]
Sending a document for review
You need feedback by a specific date.
Subject: For review: [document] by [date]
Hi [Name], Please find attached [document]. Could you review it and send me your comments by [date]? In particular, I'd appreciate your view on [specific section]. Thanks, [Your name]
Personalize a template — then check it
Paste your edited version, or load our example. Every change is highlighted.
Don't paste passwords, card numbers or confidential client data. Your text is sent to our AI provider to be checked and isn't saved to our database.
1 of 1 free rewrites left today ·
Working on the full text? Plans start at about $22/month, with one-click cancellation. See pricing
Writing tips
4 ways to keep a template from sounding like a template
Templates save time. These small edits make sure the reader hears you, not a form letter.
- 01
Rewrite the first line
Generic openers are the clearest sign of a template. Refer to something specific instead.
I hope this email finds you well.
Thanks again for your time on Tuesday's call.
- 02
Put the request in the first two lines
Busy readers decide whether to act from the first lines. Lead with what you need.
I am writing this email in order to ask if it would be possible to change the time of our meeting.
Could we move Thursday's meeting to 3 p.m.?
- 03
Make the subject line specific
A subject with a number, date or name gets opened and is easy to find later.
Subject: Question
Subject: Question about invoice #4521
- 04
One email, one request
Two or three unrelated requests in one email usually get one answer. Split them up.
Also, about the budget, and the new hire, and the office move…
About the budget: could you confirm the final figure by Friday?
- Every template is free to copy and adapt.
- The editor checks your version — it doesn't generate emails for you.
- Names, dates, numbers and amounts stay exactly as you wrote them.
- Every change is highlighted, so you learn the phrasing for next time.
Adapt templates to your company's style. A short, specific email beats a perfect template every time.
FAQ
Questions about email templates
Can I use these templates for free?
Yes. Copy them, change them, and use them in any email. No sign-up needed.
Will people notice I used a template?
Not if you personalize the first line and the details. That's why the editor is under the templates: paste your version and it smooths out anything that still sounds generic or translated.
Should my email be formal or friendly?
Match the other person. If they write casually, a friendly reply is fine; with new clients and senior people, start polite or formal. The editor's tone picker lets you try each one.
Can the editor write the email for me?
No — it edits English you wrote. Start from a template or your own draft, and it fixes the phrasing without adding content you didn't write.
How long can my email be?
Free checks take up to 1500 characters at a time — about 250 words. Subscribers can check up to 3,000 characters (~500 words) at once.
Make the template yours — in fluent English.
Paste your version and see every improvement in ten seconds.
Check my email